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Resource Support Assistant, Risk Advisory, Enabling Functions - 12 month FTC

Cardiff, Cardiff, United Kingdom, £ £ - Annual Annual, Contract

Description:

Your opportunity

As a Junior Scheduling Assistant, you will support the Resourcing Managers with scheduling administrative activities across the business. The role is pivotal in supporting Resource Managers with the delivery of resource management services to provide operational excellence and delivery of the business talent strategy.

Within this role, you will be able to develop your stakeholder management, communication and analytical skills to prepare yourself for progression at a later stage.

We encourage consideration of flexible ways of working, both formal and informal arrangements that allow for the best outcomes for our people and our clients. If this opportunity is of interest to you with some flexibility, please do discuss with us.

Your role

Engagement Planning

  • Work closely with resource managers within the business units to understand key resourcing requirements for clients and internal projects.
  • Support Resource Managers with scheduling administrative tasks and reporting.
  • Actively participate in resourcing meetings/calls supporting the Resource Managers, business unit leads and key stakeholders and take meeting minutes and actions as required.

Scheduling System Accuracy

  • Take responsibility monitoring the scheduling mailboxes and processing items flagged for attention.
  • Take responsibility to support Resource Managers with the updating of project and system bookings to ensure that Engage accurately reflects the current resourcing position.
  • Support the Resource Manager with the management of holiday requests ensuring updates are in line with business unit policy. Ensure all holiday requests are appropriately approved and that dates are accurately reflected in scheduling system.
  • Support the monitoring of practitioner sickness/absence levels in schedules highlighting issues as appropriate to the Resource Managers, ensuring dates are accurately reflected in the scheduling system.
  • Take responsibility and ownership for managing schedule anomalies under the direction of the Resource Managers.
  • With the support of the Resource Managers, ensure the scheduling system is up to date for all learning and training requirements.

New Joiners

Working with the Resource Manager support the scheduling and on-boarding processes of new joiners:

  • Work with Resource Managers, Recruitment teams, on-boarding and HR to identify new practitioners who are joining the business in good time. Ensure new joiners are added to the scheduling system with all system fields populated accurately.
  • Review the weekly SAP movements reports and working with the Resource Manager ensure all HR movements are accurately updated in Engage.

Leavers

  • Work with the Resource Managers to support the off-boarding process of practitioners
  • Identify in good time practitioners who are leaving the business
  • Ensure the cancellation of booked future training and learning courses.

MI and Reporting

  • Develop an understanding of scheduling system reporting functionality and with the support of Resource Managers develop a commercial awareness and an understanding of the drivers behind utilisation and utilisation management.

Specifically:

  • Create scheduling reports for the Resource Managers as required
  • In advance of regular resource management meetings, provide the Resource Managers with relevant MI and if necessary, support them in resourcing meetings

Networking

  • Work with other Resource Support Assistants and Resource Managers to operate seamlessly as one Risk Advisory resource management team.
  • Actively participate in Resourcing meetings/calls with business unit scheduling teams and the wider Risk Advisory Resource Management team.
  • Build and maintain strong relationships with key stakeholders and practitioners by resourcing meetings when appropriate and provide input on scheduling matters as required.
  • Provide support to the Resourcing Manager as required. This will include ad hoc requests and assistance with specific projects.

Personal and Team Development

  • Develop yourself by seeking opportunities that stretch and challenge.
  • Play an active role in sharing knowledge and skills to promote best practice.
  • Have a good understanding of individual team member roles and responsibilities.
  • Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution

Your work, your choice

At Deloitte we believe the best impact is the value we add, not the hours we sit at our desk. We carefully consider agile ways of working, both formal and informal, that allow for the best impact for our people and our clients. Please speak to your recruiter about the working pattern that works best for you.

Location: Any UK Deloitte Office or from home

Work pattern: This is a 12 months fixed term contract opportunity. The role can be worked on a full-time basis.

Your professional experience

  • Confident and skilled verbal and written communicator
  • Excellent administrative skills
  • Flexibility and ability to learn quickly in a fast paced environment
  • Ability to plan and prioritise, multi task and manage workload under pressure
  • Team player who uses initiative and takes ownership
  • Strong attention to detail, excellent organisational and time management skills
  • A proactive attitude towards change and ongoing focus on quality and process improvement
  • Hands on approach with the ability to 'juggle' several tasks and a willingness to go the "extra mile"
  • Ability to gain immediate credibility with Resource Managers and other key stakeholders
  • Tenacity and willingness to work outside of contractual hours on occasion to complete tasks

For a full job description please visit our online Deloitte Careers portal.

Job Details

1222665733
Not Specified
Cardiff, Cardiff, United Kingdom
Contract
£ £ - Annual Annual